Get paid faster without awkward follow-ups
InvoicePilot automates invoice reminders and payment tracking so your small agency gets paid on time — without the uncomfortable chase.
Collection Rate
94.7%
3 reminders sent
Today, auto
Problem & Solution
Sound familiar? There's a better way.
Small agencies lose thousands each year to late payments, not because clients won't pay — but because follow-ups fall through the cracks.
Chasing payments drains your agency
You started an agency to do great work — not to play debt collector.
-
Hours lost to manual follow-ups
Copy-pasting reminder emails, checking spreadsheets, wondering who paid and who didn't.
-
Awkward client relationships
Nobody wants to be the person sending the third
Simple Setup
How It Works
Three steps to eliminate awkward follow-ups and get paid on time, every time.
Connect Your Invoices
Import invoices from your existing tools or add them manually. Setup takes less than five minutes.
Automate Reminders
Set up smart reminder sequences and let InvoicePilot handle follow-ups while you track payment status in real time.
Get Paid Faster
Watch overdue invoices drop and cash flow improve — no more awkward emails or missed payments.
Everything you need
Powerful features, zero awkwardness
From automated reminders to real-time dashboards, InvoicePilot gives your agency the tools to get paid on time — every time.
Automated Reminders
Send polished payment reminders on autopilot. No more drafting awkward emails — InvoicePilot handles the follow-up so you don't have to.
Payment Status Tracking
See which invoices are paid, pending, or overdue at a glance. A real-time dashboard keeps your cash flow picture crystal clear.
Smart Scheduling
Set custom reminder sequences — before, on, and after due dates. Fine-tune timing and frequency to match each client relationship.
Client-Friendly Messaging
Professional, warm email templates that preserve your client relationships. Customize tone and branding so reminders feel personal, not pushy.
Team Visibility
Give your whole team a shared view of outstanding invoices. Know who owes what, who's been reminded, and what's coming due — all in one place.
Reporting & Insights
Track collection rates, average days-to-pay, and reminder effectiveness. Data-driven insights help you tighten your billing cycle over time.
Integrations
Fits right into your stack
InvoicePilot connects with the accounting, payment, and CRM tools you already use — no migration headaches.
Plus dozens more via API & webhooks
Security & Trust
Your payment data, locked down tight.
InvoicePilot is built for agencies that handle sensitive client billing. Every layer of our platform is designed to keep your data safe and your operations transparent.
99.9%
Uptime SLA
Your reminder sequences run reliably around the clock — no missed sends, no gaps in follow-ups.
AES-256
End-to-End Encryption
All invoice data and payment details are encrypted at rest and in transit using bank-grade standards.
24/7
Audit Logs & Monitoring
Full activity logs for every reminder sent, payment received, and status change — total visibility for your team.
SOC 2
Compliance Ready
Built with SOC 2 and GDPR frameworks in mind. Your agency can confidently meet client security requirements.
Pricing
Simple, transparent pricing
Choose the plan that fits your agency. No hidden fees, cancel anytime.
Starter
For solo operators and very small agencies getting started with automated reminders.
- Up to 100 active invoices
- Automated reminder sequences
- Payment status tracking
- Email support
Growth
For growing agencies that need better visibility and more automation.
- Up to 500 active invoices
- Multi-stage reminder workflows
- Team access
- Basic analytics
Scale
For larger agency teams managing higher invoice volume and reporting needs.
- Up to 2000 active invoices
- Advanced reporting
- Priority support
- Custom reminder rules
Testimonials
Trusted by agencies who'd rather focus on the work
Hear how small teams reclaimed their time — and their cash flow — with InvoicePilot.
“We cut our average days-to-payment from 38 to 14. I no longer dread sending follow-up emails — InvoicePilot does it for me, and clients actually pay on time.”
Sarah Linden
Co-Founder · Branding Studio
“Cash flow visibility was a nightmare before. Now I open InvoicePilot every Monday and know exactly what's outstanding, what's overdue, and what's already handled.”
Marcus Reyes
Ops Lead · Digital Marketing Agency
“I used to spend 3–4 hours a week chasing invoices. Now it's zero. The automated sequences feel personal enough that clients don't even realize they're automated.”
Jamie Novak
Owner · Web Development Shop
“The awkward 'just checking in' emails are gone. Our client relationships are better because we separated the money conversation from the creative conversation.”
Toni Park
Director · Content & PR Firm